FANTASY ISLAND CARIBBEAN SEAFOOD
PRIVATE EVENTS, CATERING & VENUE POLICIES
Fantasy Island Caribbean Seafood welcomes private celebrations, catered events, business gatherings, community events, entertainment, and other special occasions.
These policies are intended to help guests understand the event inquiry, planning, pricing, food and beverage, staffing, setup, and booking process.
Please review the information below before confirming your event.
EVENT INQUIRY & BOOKING PROCESS
All event inquiries should begin through Fantasy Island’s official Event Inquiry Form.
The form allows our team to collect the basic information needed to review:
Event type
Event date
Guest count
Preferred event space
Menu needs
Food service style
Bar requirements
Staffing needs
Entertainment
Decorations
Special requests
Submitting an inquiry does not reserve or guarantee your requested event date.
An event is considered confirmed only after Fantasy Island has reviewed the request, confirmed availability, approved the event details and pricing, and received any required agreement and booking payment.
EVENT TYPES
Fantasy Island may accommodate a variety of events, including:
Birthday celebrations
Private dinners
Family gatherings
Reunions
Networking events
Business meetings
Corporate functions
Community events
Entertainment events
Organization gatherings
Special celebrations
Other approved private events
All events are subject to availability and Fantasy Island approval.
EVENT SPACE RENTAL
Indoor Event Space
Starting at $199
Final pricing may vary based on:
Number of guests
Event duration
Amount of space required
Seating configuration
Food and beverage service
Staffing requirements
Decorations
Entertainment
Equipment
Setup and breakdown requirements
Other special requests
Final guest capacity will depend on the approved event configuration.
Outdoor Event Space
Starting at $299
Final pricing may vary based on:
Number of guests
Area being used
Seating or standing configuration
Stage use
Covered-area use
Food and beverage service
Entertainment
Staffing requirements
Equipment
Decorations
Setup and breakdown requirements
Other special requests
Final guest capacity will depend on the approved event configuration.
REGULAR RESERVATION VS. EVENT SPACE RENTAL
Not every group gathering requires an event-space rental.
A small birthday dinner, family meal, business dinner, or other group dining experience with minimal decorations may be handled as a regular restaurant reservation.
However, an event-space rental may be required when a customer wants to reserve, dedicate, decorate, or significantly transform an area for their private use.
This may include:
Extensive decorations
Balloon installations
Backdrops
Specialty furniture
Custom event layouts
DJs
Bands
Performers
Sound equipment
Production equipment
Outside vendors
Large displays
Dedicated event areas
Other special setup requirements
Fantasy Island reserves the right to determine whether a gathering should be handled as a standard dining reservation or a private event rental.
CATERING MINIMUM
Catered events generally require a minimum of:
30 Guests
Smaller groups may be accommodated through regular restaurant dining or group reservations rather than a catered event package.
Final catering pricing is determined based on menu selections, guest count, service style, staffing, and other event requirements.
MENU SELECTION
Event clients should provide their desired menu choices during the planning process.
Menu requests may include:
Appetizers
Entrées
Proteins
Side dishes
Desserts
Vegetarian selections
Plant-based selections
Other requested items
Fantasy Island will review all requested menu selections for availability and pricing.
Final menu selections should be completed early enough to allow adequate time for purchasing ingredients, food preparation, and staffing.
Final menu deadline:
To Be Determined
BUFFET OR À LA CARTE SERVICE
Clients should indicate whether they are requesting:
Buffet Service
Food is prepared for group service in an approved buffet area.
or
À La Carte Service
Guests are served individually according to the approved event arrangement.
The selected service style may affect:
Staffing
Setup
Food quantities
Service requirements
Final pricing
FINAL GUEST COUNT
Clients are responsible for providing an accurate guest count.
Fantasy Island uses the confirmed guest count to determine:
Food purchasing
Food preparation
Staffing
Seating
Event setup
Bar service
Equipment requirements
Significant reductions in attendance after food, staffing, or other event arrangements have already been made may not automatically reduce the total financial obligation associated with the event.
Final guest-count deadline:
To Be Determined
EVENT STAFFING
Fantasy Island’s regular restaurant staff must remain available to serve the restaurant’s general customers.
If a private event requires staff dedicated specifically to that event, additional staffing charges may apply.
Dedicated event staffing may include:
Servers
Buffet attendants
Bartenders
Setup personnel
Other event-specific staff
In certain situations, a client may be permitted to provide someone to assist with their own buffet service, subject to Fantasy Island approval.
Dedicated staffing fees:
To Be Determined
BAR SERVICE
Bar service may be available for approved events.
Options may include:
Guest-Paid Bar
Guests purchase their own alcoholic and non-alcoholic beverages.
Hosted / Open Bar
The event host covers approved beverage service for guests.
Current open-bar pricing begins at:
$1,500 Per Hour
Final open-bar pricing may vary based on:
Number of guests
Duration
Beverage selection
Liquor level
Staffing
Mixers
Additional requests
Standard open-bar arrangements are generally based on approved house liquor selections.
Premium or top-shelf liquor may result in additional charges.
Fantasy Island may establish reasonable drink-service limitations depending on the event and package.
MIXERS & FRUIT JUICES
Standard fountain beverages may be included in certain beverage arrangements when applicable.
Specialty fruit juices and premium mixers are not automatically included and may result in additional charges.
Examples may include:
Pineapple juice
Specialty tropical juices
Premium mixers
Other specialty beverages
DECORATIONS
Clients may decorate approved event areas with prior coordination.
Simple dining decorations such as limited balloons or table décor may be permitted without requiring a full event transformation.
However, extensive decorations or significant changes to an area may require an event-space rental.
All decorations must be:
Safe
Tasteful
Professionally installed when necessary
Appropriate for the venue
Non-damaging to Fantasy Island property
Clients and outside decorators may not damage:
Walls
Paint
Furniture
Floors
Fixtures
Electrical systems
Sound systems
Restaurant equipment
Venue infrastructure
All major decoration plans should be discussed with Fantasy Island before installation.
SOUND, ENTERTAINMENT & EQUIPMENT
All DJs, bands, performers, speakers, production teams, and outside sound providers must coordinate their requirements with Fantasy Island in advance.
Outside providers may not alter, modify, or connect to Fantasy Island’s permanent sound or electrical systems without approval.
Any temporary sound or production setup must be:
Safe
Clean
Secure
Professional
Properly positioned
Non-damaging
Appropriate for guest traffic
Cables and wiring must be routed in a way that minimizes trip hazards and maintains a clean, professional appearance.
Certain entertainment setups may require an on-site walkthrough before approval.
Performers may also be required to provide certain instrument-specific equipment or amplifiers depending on the event.
OUTSIDE ENTERTAINERS & EVENT VENDORS
Outside event vendors may include:
DJs
Bands
Musicians
Performers
Decorators
Photographers
Videographers
Production companies
Sound providers
Other approved event professionals
All outside vendors must follow Fantasy Island venue requirements.
Outside vendors may not:
Damage Fantasy Island property
Alter permanent infrastructure
Connect equipment to systems without approval
Create unsafe wiring
Block guest walkways
Interfere with restaurant operations
Install unauthorized equipment
Fantasy Island reserves the right to approve or reject outside vendors or equipment that may create safety, operational, or property concerns.
EVENT SETUP & BREAKDOWN
Events requiring significant decorations, outside equipment, entertainment, production, or vendor installation must coordinate setup and breakdown arrangements in advance.
Final policies regarding:
Setup time
Breakdown time
Early access
Late departure
Overtime
Equipment removal
are still being finalized.
Applicable fees may be added once those requirements are established.
EVENT SPACE CARE & PROPERTY DAMAGE
Clients and their vendors are responsible for treating Fantasy Island property with care.
Any damage caused by:
Decorations
Equipment
Vendors
Guests
Production personnel
Entertainment providers
may result in additional charges.
Final damage and cleaning policies are:
To Be Determined
DEPOSITS & PAYMENTS
Submitting an event inquiry does not reserve an event date.
A deposit or other booking payment may be required before an event is considered confirmed.
The final payment structure is still being established and will define:
Required deposit amount
Deposit percentage
Deposit due date
Remaining balance
Final payment deadline
Accepted payment methods
Late payment requirements
Until these terms are finalized, clients should rely on the specific payment instructions provided with their event proposal or agreement.
CANCELLATIONS & RESCHEDULING
Cancellation and rescheduling policies are currently being finalized.
The final policy may address:
Client cancellations
Rescheduled events
Deposits
Refund eligibility
Last-minute cancellations
Weather-related circumstances
Outdoor events
Emergencies
Other circumstances outside the control of either party
Final cancellation and refund terms:
To Be Determined
EVENT CONFIRMATION
An inquiry, phone call, text message, conversation with staff member, or verbal discussion does not automatically confirm an event reservation.
An event should be considered officially confirmed only after:
Fantasy Island reviews the event request.
The requested date is confirmed as available.
The appropriate event space is identified.
Guest count is reviewed.
Food and beverage requirements are reviewed.
Event staffing requirements are determined.
Final pricing is provided.
Any required agreement is completed.
Any required booking payment or deposit is received.
EVENT INFORMATION REQUIRED
To properly evaluate an event request, Fantasy Island may request the following information:
Contact Information
First Name
Last Name
Phone Number
Email Address
Event Information
Event Type
Event Title or Name
Preferred Event Date
Estimated Guest Count
Preferred Event Space
Event Details
Special Requests
Food & Beverage
Menu Choices
Buffet or À La Carte
Bar Service Needs
Open-Bar Interest, if applicable
Additional information may be requested after the initial inquiry is reviewed.
IMPORTANT NOTICE
SUBMITTING AN EVENT INQUIRY DOES NOT RESERVE OR GUARANTEE YOUR EVENT DATE.
Availability, space, pricing, menu, staffing, setup, and event requirements must be reviewed and approved before an event can be confirmed.
Fantasy Island reserves the right to determine the appropriate space, staffing, food and beverage requirements, equipment requirements, and pricing based on the individual needs of each event.
QUESTIONS?
If you have already submitted an Event Inquiry Form, a member of the Fantasy Island team will review your information and contact you regarding availability and next steps.
We look forward to helping you create a memorable experience at Fantasy Island Caribbean Seafood.